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What's New?!

PHA Medical Premium Credit

If you did not complete the Your Plan for Health (YP4H) Personal Health Assessment (PHA) by November 30 to receive the full 2012 PHA Medical Plan Premium Credit of $360, do not worry.  Complete it as soon as possible to start receiving the pro-rated PHA Medical Plan Premium Credit of $30/monthly pay (or $13.85/biweekly pay). Biometric health values you receive from your free, on-campus YP4H Biometric Health Screening or from your annual physical with your physician can be used to complete the PHA. To complete the PHA, log in to YourPlanForHealth.com and click Personal Health Assessment under Get Started.

Wooster Hospitality Transit Inc. Provides Transportation to OARDC Scholars and Their Families

We are pleased to announce that a new transit system has been established in Wooster, Wooster Hospitality Transit, Inc.

Fisher Auditorium (front entrance) on the OARDC Wooster Campus is the location for a Monday through Friday evening scheduled route that is running from 4:00 - 9:00 pm. The route has stops downtown, at The College of Wooster, Wooster Shopping Center (Jo-Ann Fabrics), several stops at Wooster's North End, and then back to OARDC. A map is included with this e-mail. Starting now through December 31, 2011, there will be no cost to you as an OSU student/employee or the student's family members to ride the transit van. Beginning January 1, 2012 there will be a fee that has not yet been determined. To ride you must show your Buck ID for identification as an OSU affiliate. Graduate student family members may also ride the transit van and should show the student/employee's Buck ID if riding alone or can accompany the student/employee on their ID if riding together.

The route and schedule is located under Graduate Student Information at the top of the page.

Benefit Changes on Pay Stub

Employees may see changes on their pay stub effective July 29, 2011 related to their benefits. If an employee completed a Your Plan for Health (YP4H) Personal Health Assessment (PHA), their medical plan premium reduction will now be listed as PHA Medical Plan Premium Credit under Earnings and Hours. If employees are enrolled in Short-Term Disability, Voluntary Group Term Life Insurance, or Dependent Group Term Life Insurance there will now be two lines listed for each benefit. These changes will not affect net pay. These changes are due to system upgrades and will improve The Office of Human Resources' ability to manage benefit programs. Click here for FAQs and an example of the new pay stub. A copy of this full article is also posted on NewsLink.

Self-Disclosure of Criminal Convictions Policy Revision Effective 7/1

Self-Disclosure of Criminal Convictions and Background Check Policy 4.15 was revised effective April 1. As part of this policy revision, effective July 1, all current faculty, staff, graduate associates and student employees, appointees, volunteers, and staff provided by third party vendors will be required to self-disclose criminal convictions that occur on or after July 1 within three(3) business days of the conviction.

As of April, background checks are required for all post-offer, pre-employment hires of internal and external candidates for all regular faculty and staff positions, including auxiliary faculty, temporary, and term appointments (excluding graduate associates and students employees, except at the medical center. For more information click here.

Flexible Spending Account Processing Changes Effective June 17

Due to the continued increase in participation in this benefit it has become necessary to adjust the Flexible Spending Account (FSA) reimbursement processing timeline, effective Friday, June 17.

We believe this change will allow OHR to establish realistic expectations related to the turnaround time for processing reimbursements, which will ultimately enable us to better serve our customers.

New FSA Reimbursement Procedures:

• FSA checks will typically be produced the week after claims are submitted. Checks will continue to be produced on Fridays. For example, an FSA claim received on Wednesday of a given week will typically be paid on Friday of the following week. Additional time may be required for weeks in which a holiday occurs and during peak periods.
• In the event that there is an issue with an FSA claim submission, we will notify you but it will be your responsibility to resubmit both the claim and the appropriate documentation of the expense before it can be processed. For this reason, we encourage you to keep copies of all receipts and reimbursement requests.

In addition, we want to remind you of the following FSA guidelines:

• All OTC medication and supplies, vitamins and supplements, and massage therapy require a doctor's prescription for each submitted claim.
• Services must be incurred to be eligible for reimbursement; expenses that have been paid and submitted to FSA for reimbursement before the actual date of service occurs will be declined.

Any questions can be directed to HR Customer Service at service@hr.osu.edu or 614-292-1050.

Background Check Policy 4.15 Revision Effective 4/1

Background Check Policy 4.15 will be revised effective April 1. Background checks will be required for all post-offer, pre-employment hires of internal and external candidates for all regular faculty and staff positions, including auxiliary faculty, temporary, and term appointments (excluding graduate associates and student employees, except at the Medical Center, where they will continue to have required background checks).

http://hr.osu.edu/policy/policy415.pdf

The college decided to implement this new requirement through a centralized versus decentralized process. The college office will manage the entry of information for all academic areas, and our OARDC HR Office will be handling entry for OARDC Service Departments, FAHRP, ATI, and Piketon employees funded through OARDC. We will be initiating the process for the background checks on all final applicants including temps, terms, visiting scholars, post docs, etc. Everyone excepting graduate students and students. In order for us to do this, we will need you to send us a copy of the offer letter, and the employee's name and e-mail address. The rest of the process will be handled and maintained by OARDC Human Resources and/or OSU Office of Human Resources.

You will be receiving more information from me as we move into the process. We have received basic training on the why and a walk-through on the vendor (LexisNexis) on-line systewhich will be evolving because as we get into it.m. I just wanted to be sure you knew who will be handling your background checks come Friday. Just remember, you cannot start someone in a position until the background check has been completed.

I will be giving an overview of the policy at OARDC Administrative Cabinet next Thursday, April 6.

If you have questions about any postings you may have coming up, and/or offer letters you need to do, please contact me.

Eileen S. Kieffaber

Manager-OARDC Human Resources

330-263-3932

Reset of ePayroll Password and Website Change

ePayroll recently updated their website address. The new address is paperlesspay.talx.com/osu. The link can also be found under the Jobs tab at the top of the page or through Centernet.

Beginning October 29, the e-Payroll system will implement new Risk Based Authentication (RBA) security enhancements. These measures are being added as a step to continually improve the security of employee payroll information. When employees login to the e-Payroll site (https://paperlesspay.talx.com/osu) with their employee ID number and PIN, there will be a one-time initial enrollment into the RBA system. Employees will be able to choose personalized verification questions and answers, simplifying the PIN reset process.

Many leading financial institutions utilize RBA security measures as a mechanism to authenticate an employee's identity. A demo, tutorial and frequently asked questions about the RBA can be found at www.talx.com/enhancedlogin.

Specific questions can be directed to Payroll Services at payroll@osu.edu or 292-231.

Employees accessing ePayroll will be prompted to change their pin number every 90 days. The pin number must be different from a pin number used within the last 18 months. This is an ongoing committment by The Ohio State University and our payroll vendor TALX to make your payroll information as secure as possible. Any questions, comments or concerns please email epay@hr.osu.edu, or call 1-866-678-3729.

The mission of the OARDC Office of Human Resources is to provide faculty, staff, and students with quality human resource services in a professional, caring, and consistent manner while supporting the Univeristy's three land grant functions: teaching, research, and extension